E-ISSN 1858-8360 | ISSN 0256-4408
 

SUBMISSION PREPARATION CHECKLIST

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice or Microsoft Word, document file format.
  3. The references have been prepared as per journal's required format. Where available, URLs and doi for the references have been provided.
  4. The text is single-spaced; uses a 12-point font; and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed. (Submit the Title Page as a separate document to ensure blind peer- review)

GUIDELINES TO CONTRIBUTORS

To address the task of the expansion of the Sudanese Journal   of  Paediatrics  (SJP) to encompass  the scientific work dealing with child health locally and abroad, it will be the purpose of the Editorial Board of SJP to encourage authors to submit high-quality papers for the refereed publication and to make a more varied source of material to our readers. “Guidelines to Contributors “are published to help the authors to present their data in accordance with the currently accepted uniform style for submitted manuscripts. It is based on the recommendations  of the International Committee of Medical Journal Editors [1] with minor modifications to suit the local facilities in developing countries.

 

Summary Of Requirements

Type manuscript should be doubled-spaced and include title page, abstract, text, acknowledgements, references, tables and legends.

Each manuscript component should begin on a new page, in the following sequence: title page, abstract and key words, text, acknowledgements, references, tables and each page should have legends for illustrations if any.

Illustrations must be good quality, unmounted glossy prints usually 127x17.3 cm (5x7 in) but no larger than 20.3x254 cm (8x10 in).

Submit two copies of manuscript and figures in heavy-paper envelope. Submitted manuscript should be accompanied by covering letter, and permission to reproduce previously published   materials.

Authors should keep copies of everything submitted. There is no need to send a hard copy when an article is submitted electronically (by e-mail). Figures should be submitted, as attached files, in JPG or TIFF format.

Preparation of Manuscript

Type manuscript on one side of good quality A4 paper (30x21 cm), with margins of at least 2.5 cm (1 in). Use double spacing throughout, including title page, abstract, text, acknowledgements, references, tables and legends. Number pages consecutively, beginning with the title page. Type the page number in the upper right-hand corner of each page.

Manuscripts will be reviewed for possible publication with the understanding that they are being submitted only to SJP at that time and have not been published, simultaneously submitted or already accepted for publication elsewhere. This does not preclude consideration of a manuscript that has been rejected by another journal or of a complete report that follows publication of preliminary findings elsewhere, usually in the form, of an abstract. Copies of any possibly duplicative published material should be submitted with the manuscript that is being sent for considerations.

 

Title Page

The title page should contain (1) the title of the article, which should be concise but informative, (2) first name, middle initial, and last name of each author, with highest academic degree(s), (3) name of department(s) and institution(s) to which the work should be attributed. If an author has moved since the work described in the manuscript was done, a “Current address” may be indicated as a footnote to that author’s name, (4) disclaimers, if any (5) name and address of author responsible for correspondence about the manuscript with telephone number and e-mail address provided, (6) name and address of author to whom request for reprints should be addressed, or statement that reprints will not be available from the author, (7) the source(s) of support in the form of grants, equipment, drugs  or all of these.

 

Abstract And Keywords

The second page should carry an abstract of  not more than 250 words. The abstract should state the purposes of study or investigation, basic procedures, (study subjects or experimental specific data and their statistical significance, if possible), and the principal conclusions. Emphasize new and important aspects of the study or observations. Use only approved abbreviations.

Key (indexing) terms: Below the abstract provide and identify as such, three to 10 key words or short phrases that will assist indexers in cross-indexing your article and that maybe published with the abstract. Use terms from the Medical Subject Headings list from Index Medicus whenever possible.

Text

The text of observational and experimental articles is usually - but not necessarily - divided into sections with the headings Introduction, Methods, Results, and Discussion. Long articles may need subheadings within some sections to clarify their contents, especially the Results and Discussion sections.

 

Introduction: Clearly state the purpose of the article. Summarize the rationale for the study or observation. Give only strictly pertinent references, and do not review the subject extensively.

 

Methods: Describe your section of the observational or experimental subjects (patients or experimental animals, including controls) clearly. Identify the methods, apparatus (manufacturer’s name and address in parenthesis), and procedures in sufficient detail to allow other workers to reproduce the results. Give references to and brief descriptions of methods that have been published but are  not well known; describe new or substantially modified methods, give reasons for using them, and evaluate their limitations.

When reporting experiments on human subjects, indicate whether the procedures followed were in accord with the ethical standards of the committee on human experimentation of the institution in which the experiments were done or in accord with the Helsinki Declaration of 1975. Identify  precisely  all  drugs and chemicals used, including generic names(s), dosage(s), and route(s) of administration. Do not use patient’s names, initials, or hospital numbers.

 

Include numbers of observations and the statistical significance of the findings when appropriate. Detailed statistical analyses, mathematical derivations, and the like may sometimes be suitably presented in the form of one or more appendixes.

 

Results: Present your results in logical sequence on the text, tables, and illustrations.  Do not repeat   in the text all the data in the tables or illustrations, or both: emphasize or summarize only important observations.

 

Discussion: Emphasize the new and important aspects of the study and conclusions that follow from them.   Do not repeat in detail data given in    the results section. Include in the Discussion the implications of the findings and their limitations and relate the observations to other relevant studies. Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not completely supported by your data. Avoid claiming priority and alluding to work that has not been completed. State new hypotheses when warranted, but clearly label them as such. Recommendations, when appropriate, may be included.

 

Acknowledgements

Acknowledge only persons who have made substantive contributions to the study.

 

References

Number references consecutively in the order in which they are first mentioned in the text. Identify references in the text, tables, and legends by Arabic numerals. References cited only in tables or in legends to figures should be numbered in accordance with a sequence established by the first identification in the text of the particular table or illustration.

 

Use the form of references adopted by the US National Library of Medicine and used in Index  Medicus. Use the style of the examples cited at the end of this section, which have been approved by the National Library of Medicine.

 

The titles of journals should be abbreviated according to the style used in Index Medicus.

 

Try to avoid using abstracts as references; “unpublished observations” and “personal communications” may not be used as references, although references to written, not verbal, communications may be inserted [square brackets] in the text. Include among the references manuscripts accepted but not yet published; designate the journal followed by “in press” [square brackets]. Information from manuscripts submitted but not yet accepted should be cited in the text as “unpublished observations” [square brackets].

 

The references must be verified by the author(s) against the original documents.

 

Examples  of  correct  forms of  references are given below:

 

Journal

Standard journal article: (List all authors when six or less; when seven or more, list only first six and add et al.)

  1. Jalloh S, Van Rostenberghe H, Yusoff NM, Ghazali S, Nik Ismail NZ, Matsuo M, et al. Poor correlation between hemolysis and jaundice in glucose 6-phosphate dehydrogenase-deficient babies. Pediatr Int 2005; 47:258-61.

 

Corporate Author:

  1. The committee on enzyme of the Scandinaian Society of Clinical Chemistry and clinical Physiology, Recommended method for the determination of gammaglutamyltransferase in blood. Scand J Clin Lab Invest 1976;119-25.

 

Books And Other Monographs:

Personal Author(s):

  1. Barkovich AJ. Pediatric Neuroimaging (4th ed). Philadelphia: Lippincott William &Wilkins,2005.

 

Corporate Author:

  1. Americal Medical Association Department of Drugs. AMA drug evaluations. 3rd ed. Littleton: Publishing Science Group, 1977.

 

Editor(s), Compiler:

  1. Armstrong DL, Halliday W, Hawkings C, Takashima S, eds. Pediatric Neuropathology: A Text- Atlas. New York: Springer; 2007.

 

Chapter in book:

  1. Salih MAM. Genetic disorders in Sudan. In: Teebi AS, ed. Genetic Disorders among Arab Populations (2nd ed). Berlin Heidelberg: Springer-Verlag, 2010:575-612.

 

Agency publications:

  1. National Center for Health Statistics. Acute conditions: incidence and associated disability, United States July 1968- June 1969. Rockwille, Md.: National Center for Health Statistics, 1972. (Vital and health statistics. Series 10: Data from the national Health Survey, No 69) (Dhew publication No (HSM) 72-1036)

Online reference:

  1. JAMA’s key and critical objectives. Available at: http://jama.ama-assn.org/misc/aboutjama.dtl. Accessed June 7, 2011.

 

Other Articles

Newspaper article:

  1. Shaffer RA. Advances in chemistry are starting to unlock mysteries of the brain: discoveries could help cure alcoholism and insomnia, explain mental illness. How the messengers work. Wall street Journal 1977Aug 12;1 (col1), 10 (col 1).

 

Magazine article:

  1. Roueche B. Annals of medicine: the Santa Claus culture. The New Yorker 1971 Sep 4:66-81.

 

Tables

Type each table on a separate sheet; remember to double space. Do not submit tables as photographs or in PowerPoint. Use the facility in MSWord to prepare the tables. Number the tables consecutively and supply a brief title for each. Give each column a short or abbreviated heading. Place explanatory matter in footnotes, not in the heading. Explain in footnotes all nonstandard abbreviations that are used in each table. For footnotes, use the following symbols in the these sequences: *, **, ***, … Identify statistical measures of variations such as SD and SEM. Omit internal horizontal and vertical rulers. Cite each table in the text in consecutive order.

If you use data from another published or unpublished source, obtain permission and acknowledge fully.

 

Illustrations

Submit the required number of complete sets of figures.   Figures   should   be   professionally drawn and photographed; freehand or typewritten lettering is unacceptable. Instead of original drawings, roentgenograms, and other material, send sharp, glossy black- and -white photographic prints, usually 12.7x17.3 cm (5x7 in) but no larger than 20.3x25.4 cm (8x10in). Letters, numbers, and symbols should be clear and even throughout, and of sufficient size that when reduced for publication each item will still be legible. Titles and detailed explanations belong in the legends for illustrations, not on the illustrations themselves.

Each figure should have a label pasted on its back indicating the number of the figure, the names of the authors, and the top of the figure. Do not write on the back of the figures or mount them on cardboard, or scratch or mark them using paper clips. Do not bend figures.

Photomicrographs must have internal scale markers. Symbols, arrows or letters used in the photo micrographs should contrast with the background.

If photographs of persons are used, the author bears full responsibility of either permission to use the photographs or have the eyes masked.

In case of electronic submission (e-mail), figures should be sent as separate attached files in JPG (jpeg) or TIFF format. Do not import the figures into the text file, but indicate their locations in the manuscript.

Cite each figure in the text  in  consecutive  order. If a figure has been published, acknowledge the additional source and submit written permission from the copyright holder to reproduce the material. Permission is required, regardless of authorship or publisher, except for documents in the public domain.

 

Legend For Illustrations

Type legends for illustrations double spaced, starting on the separate page with Arabic numerals corresponding to the illustrations. When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, identify and explain each one clearly in the legend. Explain internal scale and identify method of staining in photomicrographs.

 

Abbreviations

Use only standard abbreviations. Avoid abbreviations in the title. The full term for which an abbreviation stands should precede its first use in the text unless it is a standard unit of measurement.

Report measurement in the units in which they were made. If the traditional units of measurements were used, add the System International (SI) equivalent  in parentheses. Scientific names giving genus and species should be in italics typescript with an initial capital; use abbreviations only after the first mention: Escherichia coli, then E coli.

Full stops should not be used after contractions or abbreviations: FRCS, mg/dl, Dr, et al, etc.

Drugs should not be given their approved names followed- when appropriate- by their proprietary names (in parentheses)

 

Submission of Manuscripts

Mail the required number of manuscript copies in heavy paper envelope, enclosing the manuscript copies and figures in cardboard, if necessary, to prevent bending of photographs during mail handling. Place photographs and transparencies in a separate heavy paper envelope.

There is no need to send a hard copy when an article is submitted electronically (by e-mail).

Manuscripts should be accompanied by a covering letter from the author who will be responsible for correspondence regarding the manuscript. The covering letter should contain a statement that the manuscript has been seen and approved by all authors. The letter should give any additional information that may be helpful to the editor, such as the type of article the manuscript represents in the particular journal, information on publication of any part of the manuscript, and whether the author (s) will be willing to meet the cost of reproducing colour illustrations. Include copies of any permission needed to reproduce published material or to use illustrations of identifiable subjects.

 

Reference:

 

1.         International Committee of Medical Journal Editors. Uniform requirements for manuscripts submitted to biomedical journals. http://www.icmje.org. Updated 2009. Accessed June 7, 2011.

 

 

COPYRIGHT NOTICE

© Sudan Association of Paediatricians, http://www.sudanap.org/



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